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AI Receptionist · Event Venues

Every date and tour call answered.

Couples and planners fill out forms at night and on weekends. Your coordinator is running an event when the phone rings. The AI answers, takes the details and books the tour.

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$797 / monthReceptionist + Speed-to-Lead30-day answer guarantee
Live callCall ended · summary sent9:40 PM

AIThanks for calling Sample Oak Hall Events. This call is recorded. I’m the venue’s AI assistant. How can I help?

CallerHi, I’m Priya. My partner and I are planning a wedding for next spring.

AICongratulations. Do you have a Saturday in mind, or a range of dates?

CallerSaturdays in April, if we can. Somewhere around one to two hundred guests.

AIThanks. I can’t confirm an April date. Your coordinator checks the calendar for that.

CallerOkay. Can we tour the place this week?

AIYes. Thursday after five is open. I’ve booked that tour with your coordinator, Priya.

CallerPerfect, thank you.

Text to your event coordinatorNew wedding inquiry from Priya. Saturdays in April, about one to two hundred guests. Date not confirmed. Tour booked Thursday after five. Number on file.

Sample call. Sample Oak Hall Events is not a real business.

The short answer

Short answer

An AI receptionist for event venues answers calls about dates, tours, guest counts and vendor rules at any hour. It asks what kind of event is planned, the date range, and the guest count range. It books tours on your coordinator’s calendar. It confirms a date only when your calendar shows it open. It sends your coordinator a summary after every call.

01 / Where calls get lost

Where calls slip away.

3 moments
  • 01

    Couples call late at night

    A couple fills out your form late at night. They want an answer while they are still excited. Silence sends them to the next venue on their list.

  • 02

    Coordinator is running an event

    Your coordinator is on site for a wedding. A planner calls to ask about a tour, and no one can step away. The call goes to voicemail.

  • 03

    Weekend date questions

    Planners call on weekends to check a date. Your office is closed. The question waits until Monday, and another venue may take the date.

02 / On the phone

What it handles.

It answers from the info you give us about your event venue. Then it asks the questions you would ask.

Built on your info

Calls it takes

  • A couple asks if a Saturday next spring is open.
  • A planner asks to book a tour this week.
  • A guest asks how many people the main room holds.
  • A caller asks if they can bring in their own caterer.
  • A booked client asks about parking or the load-in time.
  • A vendor asks what time they can set up for next month’s event.

What it asks

  1. What kind of event are you planning?
  2. What date, or range of dates, do you have in mind?
  3. About how many guests do you expect, as a range?
  4. Have you toured the venue yet?
  5. What time works for your coordinator to call you back?

03 / The rules it follows

When it hands off. What it never does.

You set the rules

Sent to a person now

  • A vendor or client calling on the day of an event goes to a person right away.
  • A booked client with a problem goes to your coordinator right away.
  • A large corporate event goes to your coordinator right away.
  • Anyone who asks for a person gets a warm transfer or a callback.

It never

  • Confirm a date is open or booked unless the calendar shows it.
  • Quote a price unless you gave it set prices to share.
  • Take card numbers or bank details on the call.
  • Make up catering or vendor rules. It only shares the rules you gave it.

04 / How it goes live

How it goes live.

Three steps. We do the building.

3 steps · no mystery box

  1. Start a plan

    Start online. Then fill out a short form: your hours, services, common questions, calendar and who gets urgent calls.

  2. We build it and test it with you

    We build your receptionist on your event venue. You call it, and we tune it until it sounds like you.

  3. It goes live on your number

    Your calls forward to it. We watch it, tune it as new questions come up, and send you a monthly report. Texting turns on once your carrier registration clears (A2P 10DLC).

The 30-day answer guarantee

Every call answered and logged, or you cancel and pay nothing more.

In your first 30 days, every call routed to the AI is answered and logged in your report. If it isn’t, you can cancel with no further payments. It covers the AI Receptionist and every Desk.

We don’t promise rankings, revenue or ROI. We promise the phone gets answered and you can see it. Details are in the Service terms.

05 / The plan that fits

Start with the Fusion Front Desk.

Price · posted
Next step up

Fusion Front Desk

AI Receptionist + AI Speed-to-Lead

$797/ month

Bought one by one: $994 / month

  • Answers every call. Texts back missed calls.
  • Replies to every new lead and keeps following up.
  • 30-day answer guarantee.
Fair use
1 line, up to 500 AI talk-minutes and up to 300 new leads a month.
Build fee
$1,497. Waived on a 6-month agreement. Founding 25: 3 months.
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Venue inquiries come in through web forms and planner ads at all hours. The Front Desk replies to new leads in seconds by text and email, then follows up with the couple.

  • Build fee waived on a 6-month agreement. In Founding 25, on a 3-month start.
  • Your number stays. Your calls forward to the AI.
  • A person is one step away. Hot calls are warm-transferred to your event coordinator.
  • Phone calls only? The AI Receptionist alone is $497 a month. See it

06 / Questions

Straight answers.

7 questions

Use the setup checklist to test the facts, calendar and handoff before real calls.

01

Will it confirm an open date?

Only when your calendar shows that date as open. If the calendar does not show it, the AI says your coordinator will check.

02

Can it book a tour?

Yes. It offers the open tour times on your calendar and books the one the caller picks. Your coordinator gets the details in a summary.

03

Will it share catering or vendor rules?

It shares the rules you give it, word for word. It does not make up a rule it does not have. Anything else goes to your coordinator.

04

What happens if a vendor calls on event day?

The AI warm transfers the call to your coordinator right away. Your coordinator decides what happens next.

05

Can it take a card payment over the phone?

No. It never takes card details or bank numbers on a call. It tells the caller your coordinator will follow up.

06

Will callers know it’s an AI?

Yes, if they ask. It never claims to be a person. Every call starts with a notice that it is recorded. Anyone who wants a person gets a warm transfer or a callback.

07

How much does an AI receptionist for event venues cost?

Most event venues start with the Fusion Front Desk: the AI Receptionist plus AI Speed-to-Lead, for $797 a month. The one-time build fee is $1,497. We waive it on a 6-month agreement. In Founding 25 (the first 25 clients, or until Dec 31, 2026), we waive it on a 3-month start. Phone calls only? The AI Receptionist alone is $497 a month.

Ready to start? You hear it plainly if AI isn’t the right fix.

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07 / Keep reading

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